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I. Call to Order
At the meeting of October 30, 2008, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of October 30, 2008, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Moment of Remembrance and Silence
At the meeting of October 30, 2008, Chairman Duncan will lead the board in a moment of remembrance and silence in honor of those students who have tragically lost their lives this school year.
IV. Recognitions
A. Council of Administrators of Special Education (CASE) Outstanding Exceptional Children Director
At the meeting of October 30, 2008, the board will recognize Betty Ann Chandler, for being named the Council of Administrators of Special Education (CASE) Outstanding Exceptional Children Director. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
B. 2008 GCS Teacher of the Year and Finalists
At the meeting of October 30, 2008, the board will recognize Rodney Morgan, Jr., a sixth-grade math teacher at Aycock Middle, as the 2008 GCS Teacher of the Year. The board will also recognize Sophia Roberts from Jones Elementary, as the district’s elementary teacher of the year, and Melinda Galloway from Greensboro College Middle College, as the district’s high school teacher of the year, as well as finalists Sabrina Peacock from Pilot Elementary and Patty Schram from The Academy at Lincoln. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
V. Public Comments
At the meeting of October 30, 2008, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
VI. Approval of Agenda
At the meeting of October 30, 2008, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VII. Consent Agenda
A. Personnel Action Reports
At the meeting of October 30, 2008, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
B. 2008-09 Budget Amendments/Transfers Report
At the meeting of October 30, 2008, the consent agenda includes a recommendation to approve the State, Local, Federal, Capital Outlay and After School Care Enrichment Services (ACES) budget amendments/transfers for 2008-09 school year as follow:
State Public School Fund Amendment #1 reflects:
- the following adjustments due to receipt of initial versus planning allotments:
- Classroom Teachers ($5,273,312)
- Central Office Administration ($89,006)
- Non-Instructional Support Personnel ($747,497)
- School Building Administration ($416,306)
- Instructional Support ($639,331)
- Driver Training ($5,428)
- Career and Technical Education-Months of Employment ($524,547)
- Career and Technical Education-Program Support ($7,194)
- Mentor Positions allotment ($608,305)
- Teacher Assistants ($1,133,406)
- Staff Development (-$57,408)
- Children with Special Needs ($1,877,304)
- Academically/Intellectually Gifted ($231,226)
- Limited English Proficiency ($82,614)
- Transportation of Pupils [initial allotment consists of a portion of the projected final allotment - allotment will be adjusted within available funds by December 1 based on NCDPI "budget efficiency rating" funding formula using the following factors: pupils transported, total eligible operating expenditures (local and state funds)] (-$3,884,426)
- Classroom Materials/Instructional Supplies and Equipment (-$19,454)
- At-Risk Student Services (-$419,047)
- Improving Student Accountability Standards ($939,859)
- Textbooks (-$50,830)
- the following adjustments due to charter school reductions:
- Classroom Teachers (-$781,774)
- Non-Instructional Support Personnel (-$85,671)
- Instructional Support (-$93,834)
- Career and Technical Education-Months of Employment (-$77,377)
- Career and Technical Education-Program Support (-$4,088)
- School Technology Fund (-$2,119)
- Mentor Positions (-$2,635)
- Teacher Assistants (-$104,699)
- Academically/Intellectually Gifted (-$14,564)
- Transportation of Pupils (-$89,534)
- At-Risk Student Services (-$50,121)
- Improving Student Accountability Standards (-$4,072)
- Textbooks (-$21,018)
- receipt of:
- Projected 2008-09 fines and forfeitures for School Technology Fund ($884,139)
- Substitute reimbursement for May, June and July, 2008 ($41,059)
- May, June, and July, 2008 interest for School Technology Fund ($1,054)
- Behavioral Support (Willie M) initial allotment ($242,313)
- Disadvantaged Students Supplemental Fund ($2,180,423)
- ABC Incentive Award ($4,572,557)
- Literacy Coaches allotment ($427,319)
- Transportation - highway use tax for buses delivered in June and July ($453)
- High School Learn and Earn allotment ($1,565,940)
- Assistant principal intern - principal fellows allotment ($56,969)
- Assistant principal intern – full-time Master of Student Administration (MSA) student allotment ($122,106)
- At-Risk Student Services treatment center allotment ($540,412)
- Special Position allotment ($65,093)
- transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #1 reflects:
- adjustments of grant/donation revenues included in beginning budget:
- Smaller Learning Communities Grant (-$256,327)
- Technology Grant ($-2,663)
- School Improvement Grant (-$360)
- High Schools That Work (-$9,154)
- EC State Improvement Grant (SIG) (-$5,622)
- NC QUEST (Quality Educators through Staff Development and Training across North Carolina) (-$19,827)
- NC Department of Child Development Grant-Preschool (-$391)
- NCDENR Air Quality Reimbursement (-$6,527)
- Teacher of the Year Reimbursement (-$2,602)
- Performance Acceleration Academy (-$241)
- School Impact Grant (-$119,840)
- Building Bridges (-$165)
- Gencorp Grant (-$815)
- Moses Cone Grant-Hampton Elementary (-$300)
- Large City Schools Superintendents' (LCSS) Conference (-$14,650)
- Wellness Program (-$221)
- Harris Teeter Together in Education Program (-$125,572)
- Wachovia Teacher of the Year Donations (-$21,020)
- Project Fit America (-$51,200)
- Cemala Foundation (-$5,141)
- IT Building Linkage (-$1,537)
- Middle School Chess Program (-$5,344)
- Transportation Person of the Year (-$273)
- Clearwire Wireless Broadband (-$20,984)
- Automated External Defibrillator (AED) Initiative (-$6,434)
- Student Mentoring Awareness and Resource Team (SMART) grant (-$116,463)
- School Health Grant (-$3,987)
- Bright Tomorrow Program reimbursement (-$9,436)
- Quality Educational Strategies and Technologies (QUEST) workshops (-$2,415)
- the 2007-08 deferred revenue for the following:
- Pre-K Children with Special Needs donation ($772)
- Que' Pasa Radio Show donation ($5,520)
- Time Warner Cable Grant ($7,641)
- Hearing Impaired Program donation ($1)
- IT Cluster grant ($6,225)
- Character Education ($24,768)
- IBM ESOL grant ($3,000)
- Lorillard Technology Camp ($744)
- the 2007-08 carryover for the following grants:
- Magnet (MSAP) Grant ($104,181)
- Partnerships in Character Education ($119,687)
- Advanced Placement Incentive Program Grant ($65,287)
- Teacher Incentive Program Grant ($23,747)
- Teaching American History Grant ($239,689)
- the receipt of:
- Medicaid Administrative Claim (MAC) Program escrow account funds ($964,705)
- Smaller Learning Communities Grant for Smith High School ($208,964)
- Pre-K Children with Special Needs donation ($114)
- Mission Possible donation ($9,000)
- Time Warner Cable funding for Education Access ($8,120)
- Time Warner Cable supplemental funding for Education Access ($1,818)
- Time Warner Cable PEG Channel Support ($11,618)
- Center for Inquiry-Based Learning for teacher training ($41,400)
- Clearwire Wireless Broadband lease payments ($2,245)
- the transfers for school allotments and due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #1 reflects:
- the following adjustments due to receipt of 2007-08 carryover:
- McKinney-Vento - Homeless Assistance Act ($37,462)
- Title I - Low Performing Schools ($302,571)
- IDEA VI-B Capacity Building ($3,844)
- Title IV - Safe & Drug-Free Schools & Communities ($266,598)
- ESEA Title I Basic Program ($3,291,360)
- Abstinence Education ($11,760)
- Title V - Innovative Education Program Strategies ($2,274)
- IDEA VI-B Handicapped ($2,251,234)
- IDEA Children with Disabilities ($13,000)
- IDEA VI-B State Improvement ($6,917)
- Title II - Improving Teacher Quality ($1,753,570)
- Title III - Language Acquisition ($534,500)
- ESEA Title I School Improvement ($258,594)
- Education Technology – Formula ($159,597)
- Title III - Language Acquisition - Significant Increase ($6,941)
- Title II-B Math & Science Partnership ($403,752)
- School Improvement Grant ($173,125)
- the receipt of the following grant:
- Career and Technical Education - Federal Tech Prep ($98,667)
- the allocation of Title I funds to schools and transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #1 to:
- allocate the capital outlay budget as approved by the Board of Education on September 23, 2008
- reflect the transfers due to site-based requests and year-to-date expenditures
After School Care Enrichment Services (ACES) Fund Amendment #1 reflects:
- the receipt of revenue for summer programs at Florence, Hunter and Oak Ridge elementary schools ($141,097)
- the reflect transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
C. Approval to Submit Prospective International Baccalaureate (IB) Applications for Northwood Elementary, Ferndale Middle and Hairston Middle Schools
At the meeting of October 30, 2008, the consent agenda includes a recommendation to grant approval for Northwood Elementary, Hairston Middle and Ferndale Middle to submit “Application A” to the International Baccalaureate Organization (IBO). These prospective IBO schools have completed key planning stages required by the IBO as candidate schools. Since receiving the federal Magnet School Assistance Program (MSAP) funds, all three schools obtained appropriate IBO publications for their schools, examined their school’s philosophy and curriculum and conducted a feasibility study on possible outcomes. Also, to date, all schools have completed the first stage of their faculty undertaking of IBO-approved training.
With the start of the 2008-09 school year, these three school have shifted their curriculum focus to address the five IBO areas of interaction that include approaches to learning, community and service, homo faber (the processes and products of human creativity), the environment (our interdependence) and health and social education. Through the school’s curriculum in eight subject groups including languages, humanities, arts, technology, mathematics, sciences and physical education, the five areas of interaction are addressed by the faculty and students in a variety of ways.
Each school is now ready to enter the application stage to be considered an IBO authorized world school. In order to apply to become an IBO authorized world school, each school must submit “Application A” with local board of education and superintendent authorization. After receiving “Application A”, IBO considers whether to conduct site visits to verify that the school has met the criteria established to become an IBO world school. The application fee to IBO for each school is $4,300, funding of which was approved as a part of the MSAP grant. If you have questions regarding this item, please contact Dr. Beth Folger, chief curriculum and organizational development officer, at 370-2313, prior to the meeting.
D. Approval of School Health Nursing Services Contract
At the meeting of October 30, 2008, the consent agenda includes a recommendation to approve a contractual agreement with The Guilford County Department of Public Health to provide nursing services as well as compensation for salaries for five school nurses in the amount of $286,961. The contract is renewed yearly. If you have questions regarding this item, please contact Dr. John Morris, chief student services officer, at 370-8380, prior to the meeting.
VIII. Staff Reports
A. Approval of School Improvement Plans
At the meeting of October 30, 2008, Dr. Beth Folger, chief curriculum and organizational development officer, will present to the board a recommendation to approve all school improvement plans for schools within the district as written for the three-year cycle (2008-2011). General Statute115C-105.27 states that schools must develop a school improvement plan that takes into consideration the school’s annual performance goal that is set by the State Board under General Statute 115C-105.35. The principal of each school, representatives of the assistant principals, instructional personnel, instructional support personnel and teacher assistants and parents of children enrolled in the school shall constitute a school improvement team to develop a school improvement plan to improve student performance. A school improvement plan shall remain in effect for no more than three years; however, the school improvement team may amend the plan as often as is necessary or appropriate. If you have questions regarding this item, please contact Dr. Folger at 370-2313, prior to the meeting.
B. K-2 Literacy and Intervention Prevention – DIBELS Implementation
At the meeting of October 30, 2008, Dr. Beth Folger, chief curriculum and organizational development officer, will present to the board an update on the K-2 Literacy and Intervention Prevention – Dynamic Indicators of Basic Early Literacy Skills (DIBELS) Implementation. If you have questions regarding this item, please contact Dr. Folger at 370-2313, prior to the meeting.
C. Approval of Middle School Character Education Contract
At the meeting of October 30, 2008, Dr. John Morris, chief student services officer, will present to the board a recommendation to approve a contract with Dr. Philip Vincent of the Character Development Group to continue services as project director of the Middle School Character Education Grant for the second year for a total amount of $177,275. In July 2006, the United States Department of Education/Partnerships in Character Education Programs (PCEP) awarded nearly $1.5 million to Guilford County Schools and Winston-Salem/Forsyth County Schools in a four-year grant to study the impact of character education on the social, ethical and academic achievement of middle school students. Six Guilford County middle schools were randomly selected by the U.S. Department of Education to participate in the four-year study. The middle schools are Ferndale, Jamestown, Kernodle, Northeast, Northwest and Welborn. This is the third year of the grant. The 2008-09 contract for renewal reflects the budget for contractual services rendered by Dr. Vincent which were components of the Department of Education grant. This amount reflects a two percent increase since the start of the grant. If you have questions regarding this item, please contact Dr. Morris at 370-8380, prior to the meeting.
D. Approval of Dropout Prevention Grant Application Program Narrative
At the meeting of October 30, 2008, Dr. John Morris, chief student services officer, will present to the board a recommendation to approve the Dropout Prevention Grant Application Program Narrative for the Smith High School. The students who are suspended at Smith High are most often students who experience academic difficulty due to below grade-level reading and math skills. These students are not motivated or do not have the skills to do independent work. During their time in out-of-school suspension, these students often fall behind in their coursework and can become discouraged upon their return to classes. It is believed that the services offered by this program will help prevent these students from falling behind, getting more discouraged and acting in ways that will return them to suspension. They are at-risk for failure and dropping out. If you have questions regarding this item, please contact Dr. Morris at 370-8380, prior to the meeting.
E. Construction Update
At the meeting of October 30, 2008, Andy LaRowe, executive director of facilities, will present to the board an update on the district construction projects. If you have questions regarding this item, please contact Mr. LaRowe at 370-3490 or Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
IX. Board Discussion
A. Consideration for Naming of the Guilford Primary Facility – The Dr. Doris J. Henderson Building
At the meeting of October 30, 2008, Chairman Duncan will call on board member Nancy Routh to lead the board in a discussion regarding the consideration for naming of the Guilford Primary facility which houses the GCS Newcomers School. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
B. Second Reading – Policy JHB, Gang Prevention & Education
At the meeting of October 30, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the second reading of Policy JHB, Gang Education and Prevention. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. Second Reading – Policy JBCC, School Assignment
At the meeting of October 30, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the second reading of Policy JBCC, School Assignment. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
D. Legislative Committee Update
At the meeting of October 30, 2008, Chairman Duncan will call on board member Dot Kearns, convenor of the legislative committee, will present to the board an update from the Legislative Committee. If you have questions regarding this item, please contact Ms. Kearns at 887-8177, prior to the meeting.
X. Reports from the Superintendent, if needed
At the meeting of October 30, 2008, Superintendent Green will share information about the district should there be any to be reported.
XI. Reports from the Chairman, if needed
At the meeting of October 30, 2008, Chairman Duncan will share reports of the board’s activities, should there be any events to be reported.
XII. Board Comments
At the meeting of October 30, 2008, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XIII. Closed Session
At the meeting of October 30, 2008, the board will address business requiring a closed session.
XIV. Adjournment
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