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I. Call to Order
At the meeting of November 13, 2008, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of November 13, 2008, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Recognitions
A. GCS Employee of the Month for November 2008
At the meeting of November 13, 2008, the board will recognize Chris Fox, teacher assistant at Sumner Elementary, as the GCS November Employee of the Month. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386.
B. GCS Volunteer of the Month for November 2008
At the meeting of November 13, 2008, the board will recognize Alvin Connell, a volunteer at Gateway Education Center, as the GCS November Volunteer of the Month. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386.
C. American Education Week Proclamation
At the meeting of November 13, 2008, the board, along with the Guilford County Association of Educators, will present a proclamation in support of American Education Week (November 17-21). If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
D. Association of School Building Officials – 2008 Facilities Masters Award
At the meeting of November 13, 2008, the board will recognize the GCS facilities staff for being awarded the prestigious Facilities Masters Award, which recognizes school districts that meet national standards for excellence in facilities maintenance and operations. GCS is one of only eight school districts nationwide to win this coveted award. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
IV. Public Comments
At the meeting of November 13, 2008, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
V. Presentation to Outgoing Board Members
At the meeting of November 13, 2008, the board will recognize outgoing board members Dot Kearns, Anita Sharpe and Dr. Walter Childs for their service as board members. If you have any questions regarding this item, please contact Lekan Oguntoyinbo, district relations officer, at 370-8386, prior to the meeting.
VI. Reception of Outgoing Board Members
At the meeting of November 13, 2008, the board will take a short recess to honor the outgoing board members with a reception.
VII. Approval of Agenda
At the meeting of November 13, 2008, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have any questions regarding this item, pleae contact Chairman Duncan at 378-5315, prior to the meeting.
VIII. Consent Agenda
A. Meeting Minutes
At the meeting of November 13, 2008, the minutes of the September 20 Retreat and October 14 Regular Meeting will be presented for approval. If you have questions or suggested revisions, please contact Lorraine Little at 370-8992, prior to the meeting.
B. Personnel Action Reports
At the meeting of November 13, 2008, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. Designation of Official Depositories and Appointment of School Treasurers for 2008-09
At the meeting of November 13, 2008, the consent agenda includes a recommendation to approve the official depositories and treasurers for the 2008-09 school year. The North Carolina General Statute (N.C.G.S.) 115C-444 requires boards of education to designate the official depositories for all funds of the school district including the accounts of the individual schools. In addition, N.C.G.S. 115C-448 requires boards of education to appoint a treasurer for each school within the administrative unit.
The administration recommends that (a) if an individual school wishes to do business with any financial institution that does not appear on the official depository listing, the account(s) will be established and maintained in accordance with GCS local school fund accounting procedures and collateralization requirements; and (b) if any school treasurer vacancy occurs during the fiscal year, the vacancy and/or replacement appointment will be reported to you via the monthly personnel action report. If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
D. Randleman Dam Feeder Main Water Easement Request – Sumner Elementary School
At the meeting of November 13, 2008, the consent agenda includes a recommendation that the Board accept compensation from the City of Greensboro in the amount of $6,900 for the requested permanent utility easement affecting the Sumner Elementary School campus and approve the execution and delivery of an appropriate Deed of Easement prepared by GCS counsel. The City of Greensboro has completed plans for the Randleman Dam Feeder Main Project and has requested a permanent 30 foot utility easement along the west side of Sumner Elementary School campus. The location of the proposed easement is directly adjacent to an existing utility easement crossing the western portion of the Sumner Elementary School campus.
The proposed easement would contain 26,024 square feet of area, and it is requested in order to provide water service to the City of Greensboro’s Randleman Dam Feeder Main Project, which was initiated to solve area water problems.
The City of Greensboro is currently uncertain whether the waterline will be transporting treated, pre-treated or raw water and, due to the size of the water line being installed, it is not possible at this time for Sumner Elementary to connect (tap on) to the system. According to City of Greensboro officials, if the waterline will transport treated water, taps to the system could only be allowed if the area is annexed into the city and certain “step-down” (smaller) utility lines are provided. The City of Greensboro has not allowed any taps to the system thus far.
The GCS maintenance department has advised that there is no immediate need to hook up to the city’s water system, but due to the proximity of a service station across the street from Sumner Elementary and the maintenance costs currently associated with the school’s existing water tanks, eventual hookup to the city water system would be beneficial.
The City of Greensboro has submitted an offer to purchase the necessary easement area based upon an independent appraisal. The total amount offered is $3,900 for the permanent utility easement and $3,000 for spontaneous growth, for a total offer to the Guilford County Board of Education of $6,900. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
IX. Staff Reports
A. Update on End-of-Grade (EOG) Reading Results and Final ABC/AYP Report for 2008
At the meeting of November 13, 2008, Dr. Gongshu Zhang, chief accountability and research officer, will present to the board an update on the EOG reading results and a final report on the 2008 ABC/AYP results. If you have questions regarding this item, please contact Dr. Zhang at 370-8323 or Dr. Beth Folger, chief academic officer, at 370-2313, prior to the meeting.
B. Proposed 2009-10 Traditional Calendar Options
At the meeting of November 13, 2008, Lekan Oguntoyinbo, district relations officer, will present to the board the two proposed traditional calendar options for the 2009-10 school year.
Both calendar options are in compliance with board guidelines and state law that outlines the criteria for public school calendars. Please be reminded that school cannot start before August 25 and must end by June 10. There must also be 180 days of instruction and not more than 215 teacher days. During the 2009-10 school year, Christmas Day falls on a Friday which, by state law, requires that the extra holiday be taken off the calendar. This is offset by the addition of one workday to the calendar.
Options 1 and 2 have similar features:
- Both include an August 25,2009 start and a June 9, 2010 end date
- Both designate a protected workday on the last day before students arrive
- Both have 10 holidays
- Both have seven workdays
There is one key difference between the two calendars. Under Option 1, Spring Break will be on the week of Easter Sunday, which means district employees will not get Good Friday off. Under option 2, Spring Break will be on the week of Good Friday, which means that Good Friday will be a holiday. If you have questions regarding this item, please contact Mr. Oguntoyinbo at 370-8386, prior to the meeting.
X. Board Discussion
A. Discussion of Southern Middle and Northern Middle Construction Projects
At the meeting of November 13, 2008, Chairman Duncan will lead the board in a discussion regarding the Southern Middle and Northern Middle Construction Projects. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
B. Legislative Committee Update
At the meeting of November 13, 2008, Chairman Duncan will call on board member Dot Kearns, convenor of the legislative committee, to lead the board in a discussion regarding the proposed content for the 2009 Legislative Agenda. If you have questions regarding this item, please contact Ms. Kearns at 887-6177, prior to the meeting.
C. First Reading – Policy GBM, Assignment and Transfer - Licensed
At the meeting of November 13, 2008, Chairman Duncan will call on board member Nancy Routh, convenor of the governance review committee, to lead the board in a discussion regarding the first reading – Policy GBM, Assignment and Transfer - Licensed. If you have questions regarding this item, please contact Dr. Routh at 674-7083 or Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
XI. Reports from the Superintendent, if needed
At the meeting of November 13, 2008, Superintendent Green will share information about the district should there be any to be reported.
XII. Reports from the Chairman, if needed
At the meeting of November 13, 2008, Chairman Duncan will share reports of the board’s activities, should there be any events to be reported.
XIII. Board Comments
At the meeting of November 13, 2008, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XIV. Closed Session, if needed
At the meeting of November 13, 2008, the board will address business requiring a closed session, if needed.
XV. Adjournment
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